Usage Guide

Before you start

• You need a WhatsApp number that is a member of your practice group. It can be your own phone or a number kept for the group.
• It must use the regular WhatsApp app, not WhatsApp Business. Business accounts cannot be linked safely.
• Yoga Tracker joins as a linked device, like WhatsApp Web. It only reads the groups you choose to track; it does not post in them. Keep WhatsApp installed and in normal use on the phone: if the phone stays offline for a long time, WhatsApp can unlink its devices.

1. Connect your WhatsApp number

1. Open Groups in the left pane and choose Connect WhatsApp (or Connect another number if you already have one).
2. Tick This number uses the regular WhatsApp app, not WhatsApp Business.
3. Choose how to link it:
   • With a code: enter the number, then on the phone open WhatsApp, Settings, Linked devices, Link a device, Link with phone number instead, and type the 8-character code shown here. If it expires, press Get a new code.
   • With a QR code: on the phone open Linked devices, Link a device, and scan the code on screen. If it expires, press Refresh QR code.
4. The page checks every few seconds and moves on by itself once the number is connected.

2. Choose the group to track

1. Once connected you see Select a group to track, listing every group on that number. With many groups, type in the search box (press / to jump there).
2. Press Select next to your group and check the Dashboard link we suggest, for example karur-mandala. Lowercase letters, numbers and hyphens; it cannot be changed later.
3. Press Start tracking. Counting starts from now; to track another group on the same number, use Track another group on the Groups page.

3. Share the dashboard

Each tracked group has its own public page, for example yogatracker.palworks.ai/karur-mandala. Anyone with the link can open it, no sign-in needed, so post it in the group (pinning the message helps).

Prefer a link that is harder to guess? In the group's Settings, use Create share link under Unlisted share links.

4. How members check in

Members keep doing what they do today. A message counts as a practice when it says the practice is done:

• It needs a confirmation word or emoji (such as “done”, 🙏, 👍). A plain “good morning” does not count.
• Without a morning or evening word, the time decides: before the Morning cutoff hour (12:00 by default) is morning, after it is evening.
• Announcements, forwards with links or phone numbers, and very long messages are ignored.
• Each member counts once per session per day, however many times they post.

Using polls instead? If your group posts a WhatsApp poll each session (“Did you practise?”), turn on Count poll votes as check-ins in the group's Settings. Any vote counts; the poll title must name the session (for example “Day 3 morning”). Polls posted before tracking started cannot be read.

5. Reading the dashboard

• Each member has a row and each day a cell: the morning half and the evening half fill in as they check in. A lighter shade means the check-in came from a reminder tap rather than a group message.
• Members are ranked by total check-ins, highest first; the top three numbers are highlighted.
• If your group uses teams, a Team column appears before the names.
• The page refreshes itself every 30 seconds; nobody needs to reload it.

6. Practice reminders (optional)

1. In the group's Settings, find Practice reminders and press Enable.
2. Share the link shown under Share this link with the group. The dashboard also shows a Get reminders button.
3. Each member picks their own reminder times. When the reminder arrives they answer in one tap; a Yes logs that session's practice.
4. The same card shows subscribers, reminders sent and the Yes rate for the last 7 days.

7. Group settings

Open a group's Settings from the Groups page. Useful fields:

• Morning keywords, Evening keywords, Confirmation keywords: add words your group uses, in any language (for example காலை, மாலை).
• Excluded participants: members who should never be counted, such as a coordinator who only posts announcements.
• Ignore this account's own messages: turn on if the connected number belongs to an organiser who does not practise.
• Timezone and Morning cutoff hour: decide which day and session a message belongs to.

Changes apply to new messages. To apply new keywords to earlier messages, press Reprocess history; it only adds practices, never removes them.

8. Keeping your number connected

• The Groups page shows each number's status. Connected is what you want.
• If a number shows Disconnected (for example after someone removed the linked device on the phone), press Reconnect. Use the same number: groups, dashboard links and history all stay as they are.
• If a number stays down for a while, we email you.
• Do not remove Yoga Tracker under Linked devices on the phone, and do not switch the number to WhatsApp Business.

9. Stopping or removing a group

• Use the trash button next to a group: Move to Trash stops tracking and hides the dashboard, and you can Restore it any time within 30 days. After 30 days it is deleted for good.
• Delete permanently removes the group and all its history at once. To confirm, you type the group's dashboard link name.

Tips and help

• Pick System, Light or Dark with the sun and moon buttons at the top (in the account menu on phones).
• Everything works from the keyboard: Tab moves between controls, Esc closes menus, arrow keys move inside menus, and / jumps to the group search.
• Members can send us feedback from the Send feedback link at the bottom of every dashboard.

Questions before you start? Email [email protected]. Once signed in, the Support & Feedback page in the left pane reaches us too.